Full-time position | Night/Graveyard shift

We are looking for a dedicated and detail-oriented General Virtual Assistant to join our team in a full-time graveyard shift role. As a General VA, you will play a crucial role in supporting administrative tasks, project management, CRM management, and calendar and inbox management.

Responsibilities:

  • Administrative Tasks:
    • Handle day-to-day administrative duties to ensure the smooth functioning of the office.
    • Organize and maintain files, documents, and databases.
    • Assist in creating and maintaining standard operating procedures (SOPs).
    • Coordinate various tasks to enhance operational efficiency.
  • Project Management:
    • Support project managers in organizing and tracking project timelines.
    • Collaborate with team members to ensure project deliverables are met.
    • Maintain project documentation and update project management tools.
  • CRM Management:
    • Input and manage data within the CRM system.
    • Ensure accuracy and completeness of client information.
    • Generate reports and assist in analyzing CRM data.
  • Documentation:
    • Maintain accurate project documentation, including project plans, schedules, and reports.
    • Capture and document project changes and updates.
  • Calendar and Inbox Management::
    • Manage and maintain executives’ calendars, scheduling appointments and meetings.
    • Efficiently manage and prioritize emails, responding to routine inquiries.
    • Coordinate with team members to schedule and organize virtual and in-person meetings.

Qualifications:

  • Previous experience in a virtual assistant or virtual administrative role.
  • Strong organizational and multitasking skills.
  • Proficient in project management tools and CRM systems.
  • Exceptional attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a virtual environment.

Shift Timing:

This is a full-time graveyard shift position, and the successful candidate should be comfortable working during non-traditional hours.

Technical Requirements:

  • Personal unit (laptop) with at least an i5 core processor, 2.5 GHz, and 8GB RAM.
  • Reliable internet service provider (ISP) with a minimum speed of 25 Mbps.
  • Working webcam for virtual meetings.
  • Fully equipped home office with necessary tools and technologies.
  • Proficiency in Microsoft Office suite and project management tools.
  • Experience with CRM systems is a plus.

If you are a proactive and organized individual with a passion for administrative tasks, project management, and CRM systems, and you thrive in a graveyard shift setting, we invite you to apply. Join our team and contribute to the efficiency and success of our operations.