Full-time position | Night/Graveyard shift
We are looking for a dedicated and detail-oriented General Virtual Assistant to join our team in a full-time graveyard shift role. As a General VA, you will play a crucial role in supporting administrative tasks, project management, CRM management, and calendar and inbox management.
Responsibilities:
- Administrative Tasks:
- Handle day-to-day administrative duties to ensure the smooth functioning of the office.
- Organize and maintain files, documents, and databases.
- Assist in creating and maintaining standard operating procedures (SOPs).
- Coordinate various tasks to enhance operational efficiency.
- Project Management:
- Support project managers in organizing and tracking project timelines.
- Collaborate with team members to ensure project deliverables are met.
- Maintain project documentation and update project management tools.
- CRM Management:
- Input and manage data within the CRM system.
- Ensure accuracy and completeness of client information.
- Generate reports and assist in analyzing CRM data.
- Documentation:
- Maintain accurate project documentation, including project plans, schedules, and reports.
- Capture and document project changes and updates.
- Calendar and Inbox Management::
- Manage and maintain executives’ calendars, scheduling appointments and meetings.
- Efficiently manage and prioritize emails, responding to routine inquiries.
- Coordinate with team members to schedule and organize virtual and in-person meetings.
Qualifications:
- Previous experience in a virtual assistant or virtual administrative role.
- Strong organizational and multitasking skills.
- Proficient in project management tools and CRM systems.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a virtual environment.
Shift Timing:
This is a full-time graveyard shift position, and the successful candidate should be comfortable working during non-traditional hours.
Technical Requirements:
- Personal unit (laptop) with at least an i5 core processor, 2.5 GHz, and 8GB RAM.
- Reliable internet service provider (ISP) with a minimum speed of 25 Mbps.
- Working webcam for virtual meetings.
- Fully equipped home office with necessary tools and technologies.
- Proficiency in Microsoft Office suite and project management tools.
- Experience with CRM systems is a plus.
If you are a proactive and organized individual with a passion for administrative tasks, project management, and CRM systems, and you thrive in a graveyard shift setting, we invite you to apply. Join our team and contribute to the efficiency and success of our operations.
